Willow Creek Charter School

Policies & Forms

Animal Policy

  • Prior to the animal visit, teachers will send home a permission slip to all students who will be in contact with the animal stating the date and time of the animal visit. Permission slips must be signed and returned before the animal visit.
  • Owner of the animal will sign an agreement form before animal is permitted on campus. Owners will provide shot records and any other vet information that may be needed.
  • Teachers must assume primary responsibility for the humane and proper treatment of any animal in their classroom.
  • Only the teacher, owner and designated students are to handle the animal.
  • If animals are to be kept in the classroom on days when classes are not in session, the teacher must make arrangements for their care and safety. This information must be given to the Co-Directors in writing.
  • Staff members and or students who have been bitten by an animal shall report such an incident to the Co-Directors. The Co-Directors will notify the public health authorities if the injury merits follow-up. Public health authorities will determine the appropriate action and the period of confinement for the animal if an injury results. Any animal involved in a serious injury must be impounded until authorization for release is granted by the health authorities.
  • The Board of Directors may establish procedures for appropriately and humanely bringing live animals into the classroom.
  • Seeing-eye and service dogs are permitted in the classroom to perform the functions for which they are trained. A dog's laminated identification card may be requested for verification.

Bully-Free Campus Policy

It is the philosophy of Willow Creek Charter that no one has the right to interfere with an individual’s learning, safety and well-being. Discipline at WCC is used to ensure that ALL students are learning, while also helping students learn self-discipline and appropriate character life skills. Severity and frequency of offenses may determine suspension or expulsion. For a discipline program to be effective, parent and guardians need to support the school in educating students on the importance of behavior.
When a student breaks a classroom or school rule, a “Discipline Report” from the staff member observing the behavior will be written and filed for documentation by student. Students who choose to break school procedures are subject to correction by teachers, staff members, administrators, police and or juvenile authorities. The student will be disciplined according to the violation and appropriate consequences in place, listed below:
Tier 1 Violations:
Classroom disruptions
Defiance and/or disrespectful behavior toward staff/adults
Electronic devices/cell phones (Cell phones must be checked into the office each morning and can only be used if permitted by the teacher.
Gross dress code violations
Swearing, inappropriate language and/or gestures
Not following directions
Excessive tardies
Unprepared for class

Tier 2 Violations:
Aggressive act (hitting, pushing, slapping)
Bullying, teasing and/or intimidation
Computer tampering and unauthorized web searches
Insubordination (refusing instruction or arguing)
Leaving class or campus without permission
Personal display of affection (PDA) are not allowed at any time on campus
Refusal to complete assignments
Repeated discipline violations
Severe defiance/disrespect or disruption
Unexcused absence(s)/truancy
Unsafe behavior

Tier 1 and Tier 2 Consequences:
Verbal Warning
Teacher/Student conference
Teacher/Parent/Student conference
Loss of privilege
School/Community service
Behavior plan
Confiscation of property
Referral to counselor or peer mediation
In school or out of school suspension (for Tier 2 or repeated Tier 1 infractions)
Long term suspension and/or expulsion (for Tier 2 or repeated Tier 1 infractions)

Tier 3 Violations:
Bomb/Chemical/Biological Hazard Threat, Explosives
Damaging or tampering with school, staff or personal property (ARS Law 15-727 The school districts shall hold pupils using the textbooks, subject matter materials, supplementary books and instructional computer software responsible for damage or loss of the textbooks, subject matter materials, supplementary books and instructional computer software. If a pupil for any reason requires a second copy of a textbook, subject matter materials or a supplementary book, the pupil shall reimburse the school district for the cost of the textbook, subject matter materials or supplementary book.)
Disorderly conduct
Ethnic slurs
False fire alarm
Indecent exposure
Major disruption of the educational process (AZ State Law 13-2911 states that students who interfere with or disrupt an educational setting are breaking the law.)
Possession, use or sale of alcohol, tobacco, drugs and/or paraphernalia
Possession of stolen property
Obscene, indecent, or grossly inconsiderate behavior or materials
Sexual/Nonsexual harassment
Threatening to injure self, staff or peers
Possession of stolen property
Weapons (knives, firearms, fireworks, paintballs, dangerous instruments or contraband)

Tier 3 Consequences:
In school or out of school suspension
Long term suspension and/or expulsion
Referral to Law Enforcement
ARS 15-341(A) requires that public schools “Prescribe and enforce policies and procedures to prohibit pupils from harassing, intimidating and bullying other pupils on school grounds, on school property, on school buses, at school bus stops, at school‑sponsored events and activities and through the use of electronic technology or electronic communication on school computers, networks, forums and mailing lists.” AT WCC, we have a zero-tolerance policy for bullying and gossiping. We believe that everyone at our school should feel safe, secure and accepted at all times. Please see our “School Bullying Policy” below for additional details. Parents and students need to read and discuss our bullying and gossiping policy.

Field Trips


I give my permission for my child to attend school field trips with parent drivers or walking across the street to the First Church of the Nazarene for events. I also give consent to WCC, during this activity, for rendering emergency medical care and treatment by authorized pre-hospital personnel and members of the hospital staff, as may in their professional judgment be necessary or in the best interest of my child.

Fieldtrips are important extensions of classroom learning. Their experiential nature makes learning real and concrete, and deepens the students’ sense of the relevance of what they are studying. The Director must approve all fieldtrips. The school may require parents to pay all or part of any admission fees, meals or other expenses. Students are expected to be well behaved while on fieldtrips and to follow teacher and chaperone instructions promptly. Poor manners, disruptive behavior, or failure to follow directions will jeopardize a student’s right to participate in subsequent class outings.

Parents who volunteer to transport students must fill out required paperwork in the office prior to each fieldtrip, a copy of your current driver’s license and proof of insurance. Please know that driving to an event does not mean you will also attend the event with the students and bringing other family members is prohibited. We reserve limited seating and space at these events and must keep within those parameters.


Immunization Policy


Students must have proof of all required immunizations, or a valid exemption, in order to attend school. Proof of your child’s immunization is due to the office prior to admission and records must be updated annually by parents/guardians. Arizona law allows exemptions for medical reasons, lab evidence of immunity, and personal beliefs. In case of an outbreak in our school, the immediate exclusion of unvaccinated or under-vaccinated children from the classroom is the best and only immediate tool to halt the spread of the disease. The exclusion time could be up to three weeks.

See link below for Arizona’s Kg-12th grade immunization requirements:


Student Internet User Agreement


Only movies rated “G” will be shown in the classrooms without prior parent permission. If movies and shows rated “PG” or higher are shown in individual classes, it will be indicated in the teacher’s classroom handbook.

If students choose to “bring their own device” (this includes but is not limited to: cell phones, smart phones, iPods, iPads, electronic tablets, and laptop computers.), they MUST follow
teacher/staff rules and guidelines for use. Phones brought will be checked in by the teacher each morning and stored in the office. Students will be permitted to use devices during
teacher-appointed times, at their own risk.

Games, toys, stuffed animals, playing cards and blankets are NOT permitted in school, unless allowed by the teacher for special occasions or academic usage.

Willow Creek Charter School assumes NO responsibility for devices that are lost, stolen, or damaged. Students violating the rules and regulations for computer use/electronic devices may receive disciplinary action.

Student Computer Usage and Internet Agreement:

  • I will ask permission before using the Internet.
  • I will only look at or delete my own files.
  • I understand that I must not bring software or disks into school without permission.
  • I will only e-mail people I know, or my teacher has approved.
  • I will ask for permission before opening an e-mail or an e-mail attachment sent by someone I do not know.
  • I will not use Internet chat, unless the teacher has instructed students to use.
  • I will not access material deemed inappropriate for school use including dangerous info, criminal info, and inappropriate language and violates school rules.
  • If I see anything that I am unhappy with or I receive messages I do not like, I will tell a teacher immediately.
  • I understand that the school may check my computer files and the internet sites I visit.
  • I understand that if I deliberately break these rules, I may not be allowed to use the internet or the computers.
  • I will not reveal personal contact information about myself (full name, address, phone number) when using the Internet.
  • I will not agree to meet with someone they have met online without their parents/guardian’s approval and participation.
  • I will not access material that has been deemed inappropriate for school use. Inappropriate material is defined as: dangerous information, Criminal information, Information that violates school rules.
  • I will not purposely damage any computers or other equipment.

I hereby release Willow Creek Charter School, its personnel, and any institutions with which it is affiliated, from all claims and damages of any nature arising from my child’s use of, or inability to use, the Internet system, including, but not limited to claims that may arise from the unauthorized use of the system to purchase products or services.


At Willow Creek Charter School, we use G Suite for Education, and must have your signed permission to provide and manage an account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. Our students use their G Suite accounts to complete assignments, communicate with their teachers, and learn 21st century digital citizenship skills.

The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

  • What personal information does Google collect?
  • How does Google use this information?
  • Will Google disclose my child’s personal information?
  • Does Google use student personal information for users in K-12 schools to target advertising?
  • Can my child share information with others using the G Suite for Education account?

Please read it carefully, let us know of any questions, and then sign the form included in your enrollment packet to indicate that you’ve read the notice and give your consent. If you don’t provide your consent, we will not be able to continue the use of your child’s G Suite account, which means loss of access to classroom resources, assignment copies, and valuable digital skills.

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.
Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):

  • Gmail
  • Google+
  • Calendar
  • Chrome Sync
  • Classroom
  • Cloud Search
  • Contacts
  • Docs, Sheets, Slides, Forms
  • Drive
  • Groups
  • Hangouts, Hangouts Chat, Hangouts Meet, Google Talk
  • Jamboard
  • Keep
  • Sites
  • Vault

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”: YouTube, Google Classroom, Google Maps, etc.

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html

When creating a student account, we provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.

When a student uses Google services, Google also collects information based on the use of those services. This includes:

  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
  • log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
  • location information, as determined by various technologies including IP address, GPS, and other sensors;
  • unique application numbers, such as application version number; and
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information?

  • In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
  • In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

  • No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Does Google use student personal information for users in K-12 schools to target advertising?

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

  • With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
  • With WCC G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • detect, prevent, or otherwise address fraud, security or technical issues.
    • protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.

If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting Jennifer L. Baker. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact your child’s teacher. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) [if school/district has accepted the Data Processing Amendment (see https://support.google.com/a/answer/2888485?hl=en), insert: and the Data Processing Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html)].

Medicine Release Form


Any medication needed by the student must be provided by the parent in the original container and label attached. Any prescription must clearly state the student’s name and give clear dispensing directions. Parents must turn in the “Administering Medicine to Students” form with the medication or inhaler. STUDENTS ARE NOT PERMITTED TO HAVE MEDICATION IN THEIR POSSESSION ON CAMPUS. This includes over-the-counter medications such as, Tylenol, Advil, cough drops, etc. Over-the-counter medications require the same paperwork as prescribed medications and will be kept locked in the Office as well.

Child Find

It is Willow Creek Charter School’s responsibility to inform the general public and all parents of students enrolled in our school of our responsibility to make available special education services for students with disabilities and how to access those services. In addition, we have a responsibility to provide information regarding early intervention services for children birth through two years of age.


For additional information, see: http://www.azed.gov/special-education/az-find/

Title I

Parents Right-to-Know
(Teacher Qualification Status)

Title I Section 1112


‘‘(A) IN GENERAL.—At the beginning of each school year, a local educational agency that receives funds under this part shall notify the parents of each student attending any school receiving funds under this part that the parent may request, and the agency will provide the parents on request (and in a timely manner), information regarding the professional qualifications of the student’s classroom teachers, including at a minimum, the following:

‘‘(i) Whether the student’s teacher—

‘‘(I) has met State qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;

‘‘(II) is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived; and ‘‘(III) is teaching in the field of discipline of the certification of the teacher.

‘‘(ii) Whether the child is provided services by para- professionals and, if so, their qualifications.

‘‘(B) ADDITIONAL INFORMATION.—In addition to the information that parents may request under subparagraph (A), a school that receives funds under this part shall provide to each individual parent of a child who is a student in such school, with respect to such student—

‘‘(i) information on the level of achievement and academic growth of the student, if applicable and avail- able, on each of the State academic assessments required under this part; and

‘‘(ii) timely notice that the student has been assigned, or has been taught for 4 or more consecutive weeks by, a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned.

Special Education Parents Rights

Special Education Records

Pick up and Drop off


Parents are responsible for
transporting students to and from school on time. There is no bus service available. If a student is tardy or is leaving school prior to discharge time, the parent/guardian must sign the attendance log in the office. If a student is to be transported by a person not on the approved list on the enrollment application, a written notice or phone call must be given to the office prior to the student’s departure.

During drop-off and pick-up times, do not leave your car unattended, as this will block the flow of traffic and becomes a dangerous situation on Willow Creek Road. If you need to get out of your car, please pull into a parking space.

Students who are walking and/or riding bikes to and from school require a written note or the appropriate box checked on the student application or permission form proving parental permission.

If we are unable to contact you or your emergency contacts by 4:15 p.m., the Prescott Police Department will be called to locate you.

Residency Requirement

In Arizona, schools are required to have a proof of residency on file each year. Willow Creek Charter must have a form, plus a copy of proof of address of residency. The residency of a student is determined by the residency of the parent or guardian with whom the student lives. For more information, see: http://www.azed.gov/finance/files/2011/10/arizona-...

Residency Documentation Form

Student-led Conferences

At WCC, we have quarterly student-led parent/teacher conferences. Research has shown that student-led conferences contribute to the academic progress of children and encourage learners to take responsibility for their growth as active, rather than passive participants. At our conferences, students will present their report cards and samples of their work to each parent.

There will be several students present during each time slot. Your child's teacher will be available to answer questions or clarify information. If you would like to speak with your child's teacher regarding any private concern or these times do not suit your family's needs, please notify the teacher and arrange for an individual conference.